Tax Prep Checklist

Personal Information

· Your Name/Business Name ________________________________________

Your/Company Address ___________________________________________ 

· Your Social Security Number_________________________________________ 

· Company Name & Tax ID Number_____________________________________

· Your spouse's full name_____________________________________________

· Social Security Number_____________________________________________ 

Dependent(s) Information

·Dates of birth and social security numbers

______________________________________________________________

_______________________________________________________________

Childcare records (including the provider's tax ID number) if applicable

________________________________________________________________

Amount: $____________________________

· Employed

o  Forms W-2

· Unemployed

o  Unemployment, state tax refund (1099-G)

· Self-Employed

o  Forms 1099 Miscellaneous, Schedules K-1, income records to verify amounts not reported on 1099s

o  Records of all expenses — check registers or credit card statements, receipts, and P&L Statements

o  Business-use asset information (cost, date placed in service, etc.) for depreciation

o  Office in home information, if applicable

Total Square Footage, Office Square Footage, Total Utilities Expenses (Electric, Gas, Water) Repairs

o  Record of estimated tax payments made (Form 1040–ES)

· Rental Income

o  Records of income and expenses

o  Rental asset information (cost, date placed in service, etc.) for depreciation

o  Record of estimated tax payments made (Form 1040–ES)

· Retirement Income

o  Pension/IRA/annuity income (1099-R)

o  Traditional IRA basis (i.e., amounts you contributed to the IRA that were already taxed)

o  Social security/RRB income (1099-SSA, RRB-1099)

· Savings & Investments or Dividends

o  Interest, dividend income (1099-INT, 1099-OID, 1099-DIV)

o  Income from sales of stock or other property (1099-B, 1099-S)

o  Dates of acquisition and records of your cost or other basis in property you sold (if basis is not reported on 1099-B)

o  Health Savings Account and long-term care reimbursements (1099-SA or 1099-LTC)

o  Expenses related to your investments

o  Record of estimated tax payments made (Form 1040–ES)

· Other Income & Losses

o  Gambling income (W-2G or records showing income, as well as expense records)

o  Jury duty records

o  Hobby income and expenses

o  Prizes and awards

o  Trusts

o  Royalty Income 1099–Misc.

o  Any other 1099s received

o  Record of alimony paid/received with ex-spouse’s name and SSN

· Home Ownership

o  Forms 1098 or other mortgage interest statements

o  Real estate and personal property tax records

o  Receipts for energy-saving home improvements (e.g., solar panels, solar water heater)

o  All other 1098 series forms

· Charitable Donations

o  Cash amounts donated to houses of worship, schools, other charitable organizations

o  Records of non-cash charitable donations

o  Amounts of miles driven for charitable or medical purposes

· Medical Expenses

o  Amounts paid for healthcare insurance and to doctors, dentists, hospitals

· Health Insurance

o  Form 1095-A if you enrolled in an insurance plan through the Marketplace (Exchange)

o  Form 1095-B and/or 1095-C if you had insurance coverage through any other source (e.g., an employer, insurance company, or government health plan such as Medicare, Medicaid, CHIP, TRICARE, VA, etc.)

o  Marketplace exemption certificate (ECN) if you applied for and received an exemption from the Marketplace (Exchange)

· Childcare Expenses

o  Fees paid to a licensed day care center or family day care for care of an infant or preschooler

o  Wages paid to a baby-sitter
Don't include expenses paid through a flexible spending account at work

· Educational Expenses

o  Forms 1098-T from educational institutions

o  Receipts that itemize qualified educational expenses

o  Records of any scholarships or fellowships you received

o  Form 1098-E if you paid student loan interest

· K-12 Educator Expenses

o  Receipts for classroom expenses (for educators in grades K-12)

· State & Local Taxes

o  Amount of state/local income tax paid (other than wage withholding), or amount of state and local sales tax paid

o  Invoice showing amount of vehicle sales tax paid

· Retirement & Other Savings

o  Form 5498-SA showing HSA contributions

o  Form 5498 showing IRA contributions

o  All other 5498 series forms (5498-QA, 5498-ESA)

· Federally Declared Disaster

o  City/county you lived/worked/had property in

o  Records to support property losses (appraisal, clean up costs, etc.)

o  Records of rebuilding/repair costs

o  Insurance reimbursements/claims to be paid

o  FEMA assistance information

o  Check FEMA site to see if my county has been declared a federal disaster area